PEMBROKE BOARD OF SELECTMEN

FEBRUARY 12, 2001

Present were Selectmen John B. Goff, Chairman; and Gerald R. Belanger; David Stack, Town Administrator; and Susan Gifford, Recording Secretary. Armand "Tom" Martel was not present.

I. REVIEW EXPENDITURES

The meeting opened at 7:00 p.m., after a review of expenditures. The Board approved the expenditures for the week.

II. SWEARING IN CEREMONY- Sgt. Michael Crockwell

Chief Cheney, Mrs. Cheney, Lt. Scott Lane, Michael Crockwell and his significant other attended the Swearing In Ceremony. David Stack administered the oath to Sgt. Michael Crockwell and Michael's significant other placed his new insignia pin on his uniform. Photographs were taken, and Michael was offered congratulations on his promotion from all present.

III. CITIZENS COMMENT - none

IV. OLD BUSINESS

Outstanding projects report - Town Administrator provided an update on Outstanding Projects as of 2/1/01. The following items were discussed:

New Post Office - Town Administrator reported he contacted Chris Madden of the U.S. Postal Service. The new post office project has been put on hold due to budget constraints. The project may focus on some rehabilitation of the existing facility for now. The results of the survey were about 50/50 on whether to locate the post office in Pembroke or Allenstown, with a slightly stronger result toward Pembroke, either downtown or on Route 28, 3 or 106.

Other Old Business -

Safety concerns at 344 North Pembroke Road – The Board of Selectmen reviewed a memo dated 2/1/01 from Chief Cheney regarding safety concerns at 344 North Pembroke road. Chief Cheney reviewed motor vehicle collision history at the location. Investigative reports indicated that road surfaces were ice or snow covered, and motorists were travelling too fast for road conditions in most instances. Another factor is that vehicles are driven left of center as they approach the curve at 344 North Pembroke Road. Chief Cheney recommends the following:

• Centerlines consisting of double line of two solid yellow lines with passing prohibited in both directions should be painted at this location.
  
• Two advance curve warning signs should be installed to assist drivers who are unacquainted with the road design.
  

Motion: Selectman Belanger moved to send this memo to the Highway Department so that The Road Agent may implement the recommendations of Chief Cheney on North Pembroke Road. Selectman Goff seconded. Motion passed on a 2-0 vote.

Action Item: Town Administrator will send Patricia Boucher, 344 North Pembroke Road, a copy of Chief Cheney's memo and advise her of the actions taken by the Board.

V. NEW BUSINESS

Acceptance of minutes - 1/29/01

Motion: Selectman Belanger moved to accept the minutes of the January 29, 2001 meeting as presented. Selectman Goff seconded. Motion passed on a 2-0 vote.

Proposed 2001 Budget review -

Town Administrator reported that the Budget Committee voted to allow a 5.7% increase to the tax rate. The Board considered potential cuts and adjustments to reduce $394,150 from the municipal budget, as directed by the Budget Committee. Reductions across all departments were considered, and the Town Administrator talked to Department heads about proposed cuts. The Board agreed to step back and remove the new position at the Solid Waste Facility until the appropriate permits are obtained. The Board discussed amending the hours the Solid Waste Facility is open. An additional $10,000 of Motor Vehicle Registrations is anticipated. Water and sewer extension, Fire Department Small Equipment, Library Renovation/Construction and Town Hall Computer Accounting & Assessing system will be funded from Fund Balance, rather than from taxes raised. The Transfer Station upgrade at $100,000 will be postponed. The Board of Selectmen reviewed the proposed Town Meeting Warrant.

Motion: Selectman Belanger moved to withdraw Article 12 from the warrant relative to an off-road forestry vehicle at $40,000. Selectman Goff seconded. Motion passed on a 2-0 vote.

Action Item: The Board withdrew Article 12 to support Article 6. They directed the Town Administrator to change the meeting place to "Pembroke Academy".

Proposed solid waste ordinance amendments - The Board of Selectman reviewed proposed ordinance No. TM01-1 that would amend Chapter 133 of the Town of Pembroke.

• The Board discussed amending the solid waste facility operating hours. They directed the Town Administrator to change the hours to "Tuesday and Saturday, 7:30 a.m. to 3:30 p.m. for residential use and Tuesday only from 7:30 a.m. to 3:30 p.m. for commercial users."
• The Board moved the issuance of permits and purchase of coupons to the Highway Department, 8 Exchange Street. Permit fees remain unchanged.
• The ordinance will state that all tires must be dismounted from tire rims.
• Appliance fees apply to all users.
• In Section 133-2, Regulated Activity, the Ordinance will state that mixed use (commercial and residential) properties will be limited to 4 containers of waster per residential unit. Selectman Belanger instructed the Town Administrator to re-state the allowable maximum size and weight of containers in this section.
• The Board agreed that the proposed amendments address some concerns that have been brought up.
  

Action Item: The Board instructed the Town Administrator to make changes to the proposed amendments as discussed.

Motion: Selectman Belanger moved to adopt the changes to Ordinance No. TM-01 relative to Solid Waste changes as discussed. Selectman Goff seconded. Motion passed on a 2-0 vote.

Request for waiver of bids - Conservation Commission - The Board reviewed a memo dated 2/3/01 from Kerrie Diers, Director of Planning & Development and a proposal from Ronald Klemarczyk, Licensed Forester, FORECO to produce a comprehensive management plan for Town conservation lands. Mr. Klemarczyk is well known in forestry and conservation communities, and was recommended to the Conservation Commission by Ted Natti, former Commission member and retired forester.

Motion: Selectman Belanger moved to waive the bid process and allow the Director of Planning and Development/Conservation Commission to enter into an agreement with FORECO of Rumney, NH to produce a Forest Management Plan for Town conservation areas at a cost not to exceed $2,900. Selectman Goff seconded. Motion passed on a 2-0 vote.

Proposed street names -

The Board of Selectmen reviewed a memo dated 2/7/00 from Kerrie Diers regarding proposed road names. The Board will not approve road names with an apostrophe. Rebecca Way without an apostrophe is acceptable. Each cul-de-sac is located in a conditionally approved subdivision.

Motion: Selectman Belanger moved to accept "Wellington Road" near the Chichester town line, intersecting with Robinson Road, and "Rebecca Way" at the intersection of Cross Country Road and Sixth Range Road as Town road names. Selectman Goff seconded. Motion passed on a 2-0 vote.

Action Item: Town Administrator will contact Howard Robinson to find out if he has any suggested street names for a proposed roadway intersecting 5th Range Road that would be meaningful to his family.

VI. ADJOURN

Motion: Selectman Belanger moved to adjourn at 8:35 p.m. Selectman Goff seconded. Motion passed on a 2-0 vote.